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Harvard University Archives
Using the Collections: Permissions
 
 

Permissions

 

The Harvard University Archives grants access to its collections subject to University policies and donor restrictions. Permission to publish from Archives collections requires separate application.

 
 
 

Permission for Access to Collections

 

Access to Archives' collections may require special permission.

University policy restricts access to all University records for a period of 50 years from the date of their creation.  University records pertaining to individuals, including student records, are closed for a minimum of 80 years.

Archives of student, alumni/ae, and other associated organizations are subject to the same restrictions on access.

Some personal archives of faculty, administrators, students and alumni/ae are subject to donor restrictions. Please consult the Archives reference staff for details.

     
     

    Permission to Publish from Collections

     

    The publication of direct quotations, excerpts, and images from Archives' collections requires the permission of the University Archivist. Please send requests for permission to publish to archives_referenceatharvard [dot] edu. Please be sure to submit permission requests well in advance of publication date, as it may take several weeks for a response to be sent.

    Requests must include the following information:

    • copies of relevant sections of the manuscript, with quotes or excerpts highlighted, and/or copies of images;
    • complete citations for the original materials, including the name of the collection, title/description/date of the item, folder title, call number, and box number (if applicable);
    • title of the publication in which the material will appear;
    • name of the publisher; and
    • anticipated date of publication.
       
       

      Citing Archives' Material: Examples

       

       

      University records

       

      Harvard University. Records of President Abbott Lawrence Lowell. Grounds of University: Committee on Plan. Letter to Guy Lowell, Oct. 28, 1924. UAI 5.160, Series 1922‐1925, Folder 467, Box 199. Harvard University Archives.

       


      Student diary

       

      Brown, Lloyd T. Diary, 1899. Entry for January 15, 1899. HUD 899.9. Harvard University Archives.

       


      Faculty papers

       

      Buttrick, George Arthur. Papers of George Arthur Buttrick. Letter to Agnes Gardner, Dec. 15, 1915. HUGFP 90.35, Family and Personal Papers, ca. 1910‐1979, Box 2. Harvard University Archives.

       


      Image

       

      Harvard University Archives, HUPSF Baseball (32b).